If you are a Speaker seeking representation
with a speaker bureau, please CLICK HERE
with a speaker bureau, please CLICK HERE
Event Planner Frequently Asked Questions
What is the benefit of booking through an agency? Can’t I go directly to the speaker?
A speaker chooses to have a booking agency on their team to help with speaking inquiries and help them manage their professional ministry more effectively. The booking agency is on board to take the time to have the conversations needed to ensure the group looking for a speaker and the speaker are a good fit, as well as answer the myriad of questions in the process. The agency also provides the professional agreements to ensure all parties involved understand the terms of the event and the speaker’s obligations for the event.
Two added bonuses of booking through is agency for both the speaker and sponsor are: (1.) Unfortunately, disagreements occur, and either party might have to cancel the date. In either case, the booking agency steps in to ensure that both parties meet their obligations as stated in the agreements and can often work out an alternative date or offer an alternative speaker if needed. (2.) Should something unforeseen happen and the speaker cannot fulfill the speaking engagement, the agency will step in on behalf of both the speaker and sponsor to find a suitable replacement, therefore reducing stress on many levels and ensuring a successful event (see further explanation below).
At Christian Speakers Services, the meeting planners can rest assured that our speakers have proven credentials and experience. This is why we represent a select few speakers instead of having hundreds of names on our roster.
We value relationship and partnership at Christian Speakers Services. We look forward to helping both the speaker and the event planner have the best experience possible.
Can we speak directly to the speaker before booking the event?
Yes, we will gladly, upon request, set up a conference call with the speaker, the event planner and/or their planning team/committee to talk directly with the speaker. This is your time to ask the speaker any questions, hear their ideas about topics for your event, and more to help you choose the right speaker for your event.
Is there a Statement of Faith available for the Speaker?
Yes. CLICK HERE
Does it cost more to book a speaker through an agency?
Not at all. The fee structure for the speaker and the agency are the same. The difference is instead of the speaker spending their valuable time with preliminary discussions and paperwork, they choose to use an agency. This allows for the speaker to focus on preparing for booked events, writing their next book, working on their next project, or having quality family time. For the meeting planner, it allows for them to connect with many speakers at once who have been screened and have met certain qualifications. After the speaker is booked for an event, direct contact between the speaker and event planner is set up and they can focus on the real needs of the group and the presentation that will effectively meet those needs.
How long is a session/presentation?
A session for a keynote or breakout/workshop is typically 30-90 minutes per presentation.
How much do speakers cost?
Speaker fees are impacted greatly by factors such as name recognition, demand for the speaker's services, event location, how many and length of presentations, and more. At Christian Speakers Services, our speakers' appearance fees can range from $500 for a local keynote to more than $5,000 for a non-local full weekend event.
Fees are always subject to change and may vary based upon the length of presentation desired or the location of your event. For that reason, we do not post the speakers’ fees on their pages of this website. Please contact us directly to obtain the specific speaker’s fee for your event.
Your contract will include specific details of what the Speaker will do while they are with you. It is important to discuss specific plans with your agent before the contract is issued. If you want to add an event after the contract is issued, please contact your agent for approval. Additional events may result in additional fees.
In addition to the speaker's appearance fee, you will also be responsible for the following expenses if the event is more than 60 miles from the Speaker's home base. Expenses may vary but typically include:
- Ground Transportation (to/from departure airport and to/from arrival airport). Typically Sponsor or their representative will provide ground transportation. In some cases, it might be necessary to arrange for a limo service or provide a rental car.
- Travel: airfare or round-trip mileage at IRS allowable rate
- Accommodations (at a conference center where the event is held or a nearby hotel)
- Meals from arrival through departure. (Meals are arranged via a meal plan if at a conference center or room service/on-site restaurant for a hotel.)
Will the Speaker be selling their books and other products at the event?
Yes. If the Speaker chooses to sell their books and other products at the event, the Speaker prefers that there are no other outside vendors selling at the event, except for those people directly involved with the event (speakers, musical artists, comedians, etc.). If a bookstore or other merchant is present (i.e. Church's in-house bookstore or outside bookstore), we request that they do no sell the Speaker's books or other products. Product may include, but is not limited to, the Speaker’s books, CDs, DVDs, t-shirts and other ancillary items. The Speaker retains 100% of the proceeds.
Contracting the Engagement
It is important to clearly outline the activities in which you wish your speaker to participate in the original contract. For example, if you contract a speaker to deliver only a keynote address, the contract fee is for this service only. Requesting an additional session, book signing session or participation in a VIP reception after the contract has been signed may result in additional fees.
Where do I get the Speaker's promotion material?
After contracting the engagement, you will work directly with the Speaker. They will gladly provide their professional head shot, bio, and presentation title/description for your promotional efforts. You must use the materials given to you by the Speaker. For example, you cannot go online and use an unapproved photo.
Who books travel and lodging for the speaker?
You will work directly with the Speaker after the engagement is contracted regarding the logistics of travel, meals, and lodging. Airfare is paid for by the Sponsor after working out the flight details with the speaker. Lodging is paid for by the Sponsor either at the conference center or by direct billing with the hotel. Meals are arranged via a meal plan if at a conference center or room service/on-site restaurant for a hotel.
A non-refundable deposit of 20% of the appearance fee is collected at the time a speaker is booked for the event. This deposit guarantees the date will be reserved for the sponsor on the speaker's calendar. The remaining 80% of the appearance fee is due to the speaker at the time of the event.
- If cancellation by the Sponsor occurs within 90-days of event date, 50% of the remaining speaking fee, plus any event-related expenses already incurred by the Speaker are payable to the Speaker and due within two weeks of cancellation date. Cancellation must be submitted in writing to Christian Speakers Services with specific reason given.
- If cancellation by the Sponsor occurs within 60-days of the event, 100% of the remaining speaking fee, plus any event-related expenses already incurred by the Speaker, are payable to the Speaker and due within two weeks of cancellation date. Cancellation must be submitted in writing to Christian Speakers Services with specific reason given.
- In the unlikely event that the Speaker is unable to fulfill this event, Christian Speakers Services will notify the Sponsor and will work with the Sponsor to reschedule the Speaker and/or find an appropriate substitute from the Christian Speakers Services roster (fees will be adjusted accordingly if necessary). If no suitable Speaker can be arranged and agreed upon by the Sponsor, the Speaker will refund the deposit and any non-refundable travel-related expenses that have been paid by the Sponsor within two weeks of final decision.
What if something happens and my speaker is late or, even worse, cannot make it to my event?
The thought of a speaker's plane being delayed, a traffic jam on the way to the convention center or, even worse, a speaker who cancels at the last minute, haunts meeting planners. Flights do get canceled, roads do get iced and a speaker could get sick. Thankfully, we have had to deal with less than half a dozen speaker cancellations in our history! However, if this does occur, all of our resources and our contacts can be pooled together to find a replacement speaker (see Cancellation Policy).
In the event of an unforeseen circumstance such as hurricane, tornado, flood, blizzard, fire, or an other act of God happens that renders holding this event as stated within this contract impracticable or impossible, all parties will work together to reschedule the event. If the event cannot be rescheduled by Sponsor within 1-year of the original event date, the Sponsor will then comply with the terms of the Cancellation Policy.
What happens after we have selected a speaker with Christian Speakers Services?
Once a speaker's fee is agreed upon for an event, we handle all the business details to make absolutely certain there are no misunderstandings or glitches. We issue an Agreement of Terms. We coordinate all communication between the sponsor and the speaker to ensure that the specific program requirements are met. The speaker will work with the sponsor directly on all the logistics - from promotional materials, travel arrangements and accommodations to schedules and itineraries. After the event, we will send you a Speaker Evaluation to complete. It is very important that the sponsor is honest and forthright in giving feedback both positive and negative about their time with the speaker and their ability to meet the needs for the event. This information is forwarded to the speaker to help them make adjustments if necessary for future events.